Tag: AE Technology Group

The Perfect Business Blend: How to Find Balance Between Productivity vs. Security and Compliance

However, in order for each one of them to work successfully, business owners must find common ground between each of them.

The truth is productivity, security, and compliance are all important to your business. However, in order for each one of them to work successfully, business owners must find common ground between each of them. More importantly, it’s imperative to define how each of them apply to your business needs too. On the one hand, you’re business is always trying to meet the demands of higher productivity and then on the other hand, security and compliance become just as important. How does your business find a way to balance their goals of productivity, security, and governance? 

  How To Balance Productivity, Security & Compliance 

Your business may define productivity as producing 500 units one week and then 800 the next. It’s obvious your level of productivity has increased. Your business was more productive in the second week than in the first, right? For a service provider, your productivity is defined by the number of customers your business is able to serve. However, today, productivity means giving your employees the flexibility of doing their job which could mean logging into your network from a mobile device, but this opens the door for exploitation by hackers. So, how do you continue to balance productivity, security, and compliance? The experts suggests; “a professional blend of management, resources, and strategy.” 

The need for productivity has created a demand for device compatibility, new workforce benefits, new technology, and vendors that have access to your network information. This has created IT obstacles that have never existed before which insights the need for a balance between productivity, security, and compliance. In fact, it may be harder for small business to keep up with the demands of all three, but here’s how your business can find the perfect balance: 

  • Choose To Be Adaptive & Context-Aware 

Stop asking users to authentic themselves and take the matter into your own hands. For example, when a user is logging into your network, background authentication checks like: are they using the same device, has their number recently been ported or are they logging …

Why Choose Office 365 Over G Suite Google Apps

Office 365 vs G-Suite

Google is known the world over for their search engine, free email, Android smartphones, along with a host of other technologies such as AI and self-driving vehicles. So it might seem natural for companies to assume that Google’s G Suite is in some way superior to Microsoft’s Office 365 line of productivity tools. After all, if Google is everywhere, they must be the best, right? Not necessarily.

In this post, we will outline several factors companies will want to consider before deciding which set of productivity tools will work best for their particular needs.

Scalable and Reliable

Companies want productivity tools they can count on and they want those same tools to scale along with their business. Microsoft is so committed to delivering just such a product, they are willing to prove it. If any of their on-demand services drops below a virtually perfect 99.9 percent availability level of service, Microsoft covers it with their comprehensive service level agreement. In contrast, Google does not acknowledge service downtime until at least 5% of a company’s user base is affected.

Consistent and Familiar  

The use of Office’s products remains consistent, regardless of device and whether a user is online or offline. Consistency breeds familiarity, which leads to a shorter learning curve and an increase in user productivity. Google’s G Suite products are not as user intuitive, meaning employees will spend more time trying to learn how to use their products rather than actually producing. Google’s capabilities are not as robust offline as when online, thus reducing the number of convenient “anytime, anywhere” access opportunities.  

Better Security

When it comes to security, Google simply adheres to their standard, one-size-fits-all privacy policy for both business and personal users. While robust, this security policy may not necessarily address all the security and regulation requirements needed for a variety of industries. Microsoft provides their business users the higher level of security required in many industries. Microsoft’s commitment to business security includes state-of-the-art data centers, multi-factor authentication, encrypted data access, and premium antivirus, anti-spam protection.…

Team Collaboration Conflict? How To Successfully Collaborate Among Your Team

Team Collaboration

The old saying is; “there’s no “I” in team holds true for businesses too. Collaboration is an important attribute for your team because it insights creativity and can be a productive tool. More importantly, collaboration is an indication that your team is prepared to work towards the same goal. The following blog post gives you six helpful tips on how to improve your business collaboration among your team. 

How To Improve Business Collaboration Among Your Team 

Set And Reinforce Team Goals 

When your team is in line to collaborate, it gives them a clear understanding of who is leading a project. If your goal is a successful project, you have to know the role that everyone on the team is set to assume. Utilize team meetings to delegate roles to your team members. There should be someone in charge of the meeting and someone taking notes for later reference. 

Team Responsibilities 

Now that your roles have been assigned, team responsibilities is your next goal. Your team should know what their duties are on an assigned project and the specific explanation of when those responsibilities need to be accomplished. Assigning team responsibilities is a very important goal for your entire team. Delegating team responsibilities will cut down on project confusion and work towards the assurance that any project will be done on time. 

Understand Your Team Goals 

Eliminate problems for your team and the organization by setting goals. In order for your team to be successfully on board with your goals, they must be given straightforward instructions. Don’t leave room for your team goals to have constant changes. If need be, don’t hesitate to readdress your goals with your team. 

Have A Plan For Conflicts 

Nobody likes to hear there’s a problem and that’s perfectly understandable because conflict can cause issues that need to be addressed or cleaned up. The truth is, “nobody likes to clean up the mess.” However, the right amount of conflict can leave room for issues that need to be addressed and motivate healthy competition among …

Team Collaboration Conflict? How To Successfully Collaborate Among Your Team

Collaborate Among Your Team

The old saying is; “there’s no “I” in team holds true for businesses too. Collaboration is an important attribute for your team because it insights creativity and can be a productive tool. More importantly, collaboration is an indication that your team is prepared to work towards the same goal. The following blog post gives you six helpful tips on how to improve your business collaboration among your team. 

How To Improve Business Collaboration Among Your Team 

Set And Reinforce Team Goals 

When your team is in line to collaborate, it gives them a clear understanding of who is leading a project. If your goal is a successful project, you have to know the role that everyone on the team is set to assume. Utilize team meetings to delegate roles to your team members. There should be someone in charge of the meeting and someone taking notes for later reference. 

Team Responsibilities 

Now that your roles have been assigned, team responsibilities is your next goal. Your team should know what their duties are on an assigned project and the specific explanation of when those responsibilities need to be accomplished. Assigning team responsibilities is a very important goal for your entire team. Delegating team responsibilities will cut down on project confusion and work towards the assurance that any project will be done on time. 

Understand Your Team Goals 

Eliminate problems for your team and the organization by setting goals. In order for your team to be successfully on board with your goals, they must be given straightforward instructions. Don’t leave room for your team goals to have constant changes. If need be, don’t hesitate to readdress your goals with your team. 

Have A Plan For Conflicts 

Nobody likes to hear there’s a problem and that’s perfectly understandable because conflict can cause issues that need to be addressed or cleaned up. The truth is, “nobody likes to clean up the mess.” However, the right amount of conflict can leave room for issues that need to be addressed and motivate healthy competition among …

Team Collaboration Conflict? How To Successfully Collaborate Among Your Team

Collaborate Among Your Team

The old saying is; “there’s no “I” in team holds true for businesses too. Collaboration is an important attribute for your team because it insights creativity and can be a productive tool. More importantly, collaboration is an indication that your team is prepared to work towards the same goal. The following blog post gives you six helpful tips on how to improve your business collaboration among your team. 

How To Improve Business Collaboration Among Your Team 

Set And Reinforce Team Goals 

When your team is in line to collaborate, it gives them a clear understanding of who is leading a project. If your goal is a successful project, you have to know the role that everyone on the team is set to assume. Utilize team meetings to delegate roles to your team members. There should be someone in charge of the meeting and someone taking notes for later reference. 

Team Responsibilities 

Now that your roles have been assigned, team responsibilities is your next goal. Your team should know what their duties are on an assigned project and the specific explanation of when those responsibilities need to be accomplished. Assigning team responsibilities is a very important goal for your entire team. Delegating team responsibilities will cut down on project confusion and work towards the assurance that any project will be done on time. 

Understand Your Team Goals 

Eliminate problems for your team and the organization by setting goals. In order for your team to be successfully on board with your goals, they must be given straightforward instructions. Don’t leave room for your team goals to have constant changes. If need be, don’t hesitate to readdress your goals with your team. 

Have A Plan For Conflicts 

Nobody likes to hear there’s a problem and that’s perfectly understandable because conflict can cause issues that need to be addressed or cleaned up. The truth is, “nobody likes to clean up the mess.” However, the right amount of conflict can leave room for issues that need to be addressed and motivate healthy competition among …

Internet Advocacy And The Constant Fight For Internet Rights

Internet Advocacy

The internet has been one of the greatest achievements in humanity, but it comes with scrutiny. Today, many online advocates are fighting for the rights of people that use the internet. The people that are fighting for our rights have began to make strides in the way businesses (especially those exclusively on the internet) can act. Let’s take a look at the advances that internet advocates have made to protect the rights of internet users around the world. 

The Online Advocacy Initiative 

Some people still believe that the internet is still new and doesn’t require the need for advocacy, but they are the ones that have had little interaction with unscrupulous online businesses or don’t feel concerned with their personal information being pillaged by unauthorized users. In fact, there are other internet concerns that online advocates have addressed including: 

  • Monetization consumer/visitor data 
  • Censorship 
  • Access to affordable internet services 
  • Net neutrality

Net Neutrality: The Advocates Perspective 

Net neutrality is at the forefront of online advocacy because it threatens internet freedom. According to the FCC (Federal Communication Commission), a 2015 law was passed that required online business transparency, consumer protection, protection against unnecessary regulations, and the promotion of broadband investments, but these laws were repelled in 2017. Advocates for the internet continue to fight for these initiatives to protect over 3.9 billion users that browse, make purchases, operate businesses and work online. Net neutrality continues to focus on healthy internet access for everyone. The goal is to ensure that large internet providers won’t try to maximize their profits off of the backs of those that use the web. 

Businesses of all kinds including government agencies tend to take autonomy over consumer information that’s passed over the internet and advocates are pushing for data privacy. These advocates are asking the question: “Why should Walmart, Google, or Facebook benefit from our personal information?” However, the way things stand, it may take time for the United States to get on board with privacy laws in comparison to other international regions like the European Union’s Data …

Will the U.S. Consider Data Privacy Regulation in the Future?

Consider Data Privacy

It certainly is understandable that consumers are very concerned about data privacy, whether they provide personal information online, or whether they use other mechanisms to provide personal information to companies and organizations with which they interact. One need only to read a few horror stories about the difficulties that arise out of identity theft or a data breach scenario, to understand why consumers want protection.

Privacy Challenges

Most companies want to protect the private information their customers provide to them because they understand it’s simply a part of maintaining a good reputation with the public. If a company neglects protecting customer privacy, they won’t remain in business for long. The problem that seems to be occurring more and more, is that all the protections businesses routinely use, don’t seem to fully resolve privacy issues.

Government to the Rescue?

In May of 2018, the European Union enacted the General Data Protection Regulation which states that all companies who collect data on Union residents are responsible for protecting such data. Of course, large companies will likely have an easier time following such a regulation due to their extensive resources. For small businesses however, these types of regulations and their associated price tags, may very well represent a real challenge to their ability to remain profitable. 

In the U.S. there has been some effort to enact laws to ensure data privacy, although none so comprehensive as the European Union’s, GDPR legislation.

Small Business Challenges 

If more comprehensive legislation is passed here in the U.S., some of the challenges small to medium-sized businesses may face include: impeded growth or the inability to even start a business due to excessive regulation, the absorption of higher technology costs passed down from large companies, multiple ramifications stemming from a potential mandatory business overhaul, along with the simple inability to incorporate additional privacy costs into an already lean budget.

If you would like to know more about the potential for data privacy regulations here in the U.S., please contact us.

The post Will the U.S. Consider Data Privacy

Office 365 vs. Office 2019 for Business

Office 365

Microsoft is an essential part of many business’ operations. Businesses rely on Microsoft Word for their word processing needs, Excel for spreadsheets and PowerPoint for presentations. The cloud has become an integral part of Microsoft’s offerings, and this had led the company to offer two different versions of Microsoft Office: 

  1. Office 365
  2. Office 2019

 Each version can be used for business, but which is ideal?

Office 365: Cloud-based

Office 365 is cloud-based, so you pay for a subscription either monthly or yearly. Cloud-based, Microsoft worries about updates, infrastructure and security. You or your employees simply log into Office on your web browser and can make Word documents, spreadsheets or any other file under the Office suite of products.

What’s nice about Office 365 is that it can be accessed anywhere on any Internet-connected device.

You can work on a document in the office, go home, and then work on the document some more. Automatic saving makes the process streamlined. Office 365 for business comes with the following office applications:

  • Access (only on PC)
  • Excel
  • Outlook
  • PowerPoint
  • Word

All versions come with OneDrive, but the higher version comes with a few extras:

  • Exchange
  • SharePoint
  • Teams

You will receive a desktop version of Office applications with Office 365. The maximum number of users on the business plan is 300, so everyone in the office can have access to Office 365.

Office 2019: Standalone Version

Office 2019 is a standalone product, so it’s a one-time purchase. You won’t have to pay subscription fees, but you won’t have the benefit of online collaboration on the cloud. Licenses are valid for one PC or Mac, and fully-installed versions will include the following:

  • Excel
  • OneNote
  • Outlook
  • PowerPoint
  • Word

You’ll need to update Office 2019, and all of your files will be stored on your computer or server. A disaster recovery plan should be in place when using the standalone version of Office 2019, or you risk losing your data if your hard drive fails, you get a virus, or data becomes corrupted.

Which Office is Best

New Features in Microsoft Teams – Shifts and More

Microsoft Teams

As technology advances, organizations find they can plan more, direct more and execute more because they have more relevant and timely information, thus allowing them to better decisions. As part of the trend of providing more effective and efficient ways to relay information, Microsoft has expanded multiple features within their Microsoft Teams app. Features that promise to connect the right people with the right information, at just the right time.

Shifts

Not every group of employees works together in a close environment. In many cases, staff members are spread out across the local landscape or perhaps even the globe, as in the case of flight crew members. Regardless of the physical location of their employees, shift coordinators need an intelligent mechanism that allows them to plan and coordinate work schedules, which in turn enables seamless delivery of services and/or products to their customer base. With the Teams app Shift tool, managers can easily create, keep track of and update an entire work schedule, thus ensuring that even employees disbursed all over the globe, know where they need to be and when they need to be there.

Updating Made Easy

Especially when employees work out in the field, they need features that will allow them to connect to and update other members of the group who made not be physically nearby. For mobile users, Microsoft’s Team app has a location sharing feature, allowing managers to keep tabs on their employees, as well as allowing employees to verify they are where they say they are. Workers can easily snap and upload photos of work-related issues and share with others, thereby garnering additional insight for problem-solving. They can also immediately text or share their comments by voice, or they can record audio or video messages for viewing at a later date.

Integrate With Current Systems

Microsoft understands that moving an entire organization over to new software takes time. That’s why they created a Graph API that enables organizations to seamlessly integrate their current workforce management system with the new features of their Teams …