Tag: AE Technology Group

Will the U.S. Consider Data Privacy Regulation in the Future?

Consider Data Privacy

It certainly is understandable that consumers are very concerned about data privacy, whether they provide personal information online, or whether they use other mechanisms to provide personal information to companies and organizations with which they interact. One need only to read a few horror stories about the difficulties that arise out of identity theft or a data breach scenario, to understand why consumers want protection.

Privacy Challenges

Most companies want to protect the private information their customers provide to them because they understand it’s simply a part of maintaining a good reputation with the public. If a company neglects protecting customer privacy, they won’t remain in business for long. The problem that seems to be occurring more and more, is that all the protections businesses routinely use, don’t seem to fully resolve privacy issues.

Government to the Rescue?

In May of 2018, the European Union enacted the General Data Protection Regulation which states that all companies who collect data on Union residents are responsible for protecting such data. Of course, large companies will likely have an easier time following such a regulation due to their extensive resources. For small businesses however, these types of regulations and their associated price tags, may very well represent a real challenge to their ability to remain profitable. 

In the U.S. there has been some effort to enact laws to ensure data privacy, although none so comprehensive as the European Union’s, GDPR legislation.

Small Business Challenges 

If more comprehensive legislation is passed here in the U.S., some of the challenges small to medium-sized businesses may face include: impeded growth or the inability to even start a business due to excessive regulation, the absorption of higher technology costs passed down from large companies, multiple ramifications stemming from a potential mandatory business overhaul, along with the simple inability to incorporate additional privacy costs into an already lean budget.

If you would like to know more about the potential for data privacy regulations here in the U.S., please contact us.

The post Will the U.S. Consider Data Privacy

Office 365 vs. Office 2019 for Business

Office 365

Microsoft is an essential part of many business’ operations. Businesses rely on Microsoft Word for their word processing needs, Excel for spreadsheets and PowerPoint for presentations. The cloud has become an integral part of Microsoft’s offerings, and this had led the company to offer two different versions of Microsoft Office: 

  1. Office 365
  2. Office 2019

 Each version can be used for business, but which is ideal?

Office 365: Cloud-based

Office 365 is cloud-based, so you pay for a subscription either monthly or yearly. Cloud-based, Microsoft worries about updates, infrastructure and security. You or your employees simply log into Office on your web browser and can make Word documents, spreadsheets or any other file under the Office suite of products.

What’s nice about Office 365 is that it can be accessed anywhere on any Internet-connected device.

You can work on a document in the office, go home, and then work on the document some more. Automatic saving makes the process streamlined. Office 365 for business comes with the following office applications:

  • Access (only on PC)
  • Excel
  • Outlook
  • PowerPoint
  • Word

All versions come with OneDrive, but the higher version comes with a few extras:

  • Exchange
  • SharePoint
  • Teams

You will receive a desktop version of Office applications with Office 365. The maximum number of users on the business plan is 300, so everyone in the office can have access to Office 365.

Office 2019: Standalone Version

Office 2019 is a standalone product, so it’s a one-time purchase. You won’t have to pay subscription fees, but you won’t have the benefit of online collaboration on the cloud. Licenses are valid for one PC or Mac, and fully-installed versions will include the following:

  • Excel
  • OneNote
  • Outlook
  • PowerPoint
  • Word

You’ll need to update Office 2019, and all of your files will be stored on your computer or server. A disaster recovery plan should be in place when using the standalone version of Office 2019, or you risk losing your data if your hard drive fails, you get a virus, or data becomes corrupted.

Which Office is Best

New Features in Microsoft Teams – Shifts and More

Microsoft Teams

As technology advances, organizations find they can plan more, direct more and execute more because they have more relevant and timely information, thus allowing them to better decisions. As part of the trend of providing more effective and efficient ways to relay information, Microsoft has expanded multiple features within their Microsoft Teams app. Features that promise to connect the right people with the right information, at just the right time.

Shifts

Not every group of employees works together in a close environment. In many cases, staff members are spread out across the local landscape or perhaps even the globe, as in the case of flight crew members. Regardless of the physical location of their employees, shift coordinators need an intelligent mechanism that allows them to plan and coordinate work schedules, which in turn enables seamless delivery of services and/or products to their customer base. With the Teams app Shift tool, managers can easily create, keep track of and update an entire work schedule, thus ensuring that even employees disbursed all over the globe, know where they need to be and when they need to be there.

Updating Made Easy

Especially when employees work out in the field, they need features that will allow them to connect to and update other members of the group who made not be physically nearby. For mobile users, Microsoft’s Team app has a location sharing feature, allowing managers to keep tabs on their employees, as well as allowing employees to verify they are where they say they are. Workers can easily snap and upload photos of work-related issues and share with others, thereby garnering additional insight for problem-solving. They can also immediately text or share their comments by voice, or they can record audio or video messages for viewing at a later date.

Integrate With Current Systems

Microsoft understands that moving an entire organization over to new software takes time. That’s why they created a Graph API that enables organizations to seamlessly integrate their current workforce management system with the new features of their Teams …